Enrollment into CalWORKs Stage 2 by Transfer from a Stage 1 CalWORKs Agency.

18409

(a) A family is transferred into Stage 2 from a county welfare department's Stage 1 program when the following information is obtained by the receiving contractor from the transferring agency:

(1) The parent's(s) full name(s), address(es), and telephone number(s);

(2) The names and birth dates of all children under the age of 18 years in the family, as defined in section 18078, regardless of whether they are served in the CalWORKs program;

(3) The number of hours of child care needed each day for each child;

(4) The reason for needing child care services, if applicable;

(5) Family size and adjusted monthly income, if in Stage 1 the contractor was assessing and collecting a family fee;

(6) Employment or training information for parent(s) including name and address of employer(s) or training institutions(s) and days and hours of employment or training;

(7) Rate of reimbursement; and

(8) The name, address, and telephone number of the child care provider and the type of eligible provider, pursuant to section 18227.

(b) The transfer process specified in subsection (a) is not required when a family is transferring from another CalWORKs Stage 1 contract with the same contractor.

(c) Once the receiving contractor obtains the information contained in subsection (a) and determines that the information is complete, the receiving contractor shall:

(1) Assume responsibility for reimbursing the provider for the child care services provided; and

(2) Send or otherwise provide written notification to the family of their enrollment in Stage 2.

(3) Such notification shall contain the following information:

(A) Any changes to the service agency and case manager contact information;

(B) The continuation of the family's current certified schedule; and, if applicable,

(C) The continuation of any family fee that was already being assessed and collected by the Stage 1 contractor.

(D) The family's right to voluntarily request changes pursuant to section 18410.3.

(d) No other changes shall be made by the contractor to the family's certified schedule at the time of transfer.

(e) Pursuant to section 18410.3, a parent may voluntarily request changes at any time.

(f) When the contractor is informed by the CDE that all Stage 2 funds have been allocated for a given fiscal year and contracts will no longer be augmented during the fiscal year, the Stage 2 contractor shall not accept transfers from another CalWORKs agency if doing so would result in over enrollment by the receiving Stage 2 contractor.

(g) If at any time during the fiscal year the contractor believes that accepting additional transfers would result in over enrollment, the contractor shall notify the CDE and the local county welfare department.

(h) The contractor shall not establish a waiting list for Stage 2.

NOTE: Authority cited: Section 8263, Education Code. Reference: Sections 8350.5, 8351, 8353 and 8358.5, Education Code.